Managing your calendar

4 min read · Updated April 13, 2026 · Written by the OVIAH Team

Overview

To manage appointments in OVIAH, open the Schedule tab to view your calendar in week, day, or list view — click any slot to create a booking or click an appointment to edit, reschedule, or cancel.

Calendar views

Your Schedule tab is the command center of your day. OVIAH offers three ways to view your appointments:

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Week View

A 7-day calendar grid showing all booked slots at a glance. Best for planning your week ahead.

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Day View

A detailed single-day view with time slots. Ideal when you're working and need to see what's coming next.

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List View

A tabular list of upcoming appointments. Easy to scan and search through.

Navigate between days or weeks with the arrow buttons, or jump back to today with the Go to Today button. Your calendar updates in real time — when a client books online, it appears instantly.

Creating an appointment

Click any open time slot on your calendar to create a new appointment. Select the client, service, add-ons, and time. You can also create appointments from the Create Booking button at the top of the Schedule tab.

OVIAH uses atomic booking — a database-level lock prevents double-bookings even if two people try to book the same slot at the exact same moment. Duration-aware overlap detection accounts for the full service length plus your buffer time.

Appointment details

Click any appointment to open the details panel. From here you can:

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View or edit the booking

See the client, service, time, payment status, add-ons, notes, and source (direct, waitlist, Instagram, referral, etc.).

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Collect payment

Process a payment directly or send a secure payment link that expires in 7 days.

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Reschedule or cancel

Move the appointment to a new time or cancel it with automatic client notification.

Tip

Use the search bar at the top of the Schedule tab to quickly find appointments by client name, service, or notes. Saves time when you're looking up a specific booking mid-day.